This guide lists the top 9 property management software for small landlords to automate tasks, streamline rental management, and boost business growth.
First, you need to collect rent. Then, you have a repair to schedule. Another tenant raises a complaint, and that pile of paperwork? It’s not getting any smaller, either.
For small landlords, juggling these day-to-day tasks can feel like a never-ending cycle of stress and confusion.
Without dedicated tools, you’re left to manage everything manually—tracking payments, handling maintenance requests, and keeping up with tenant communication. The right software can turn this around, helping you stay on top of everything, saving you time, and minimising the risk of mistakes.
In this blog, we will explore the top 10 software solutions designed for landlords like you—so you can spend less time managing the chaos and more time growing your rental business.
What are the Key Features to Look for in Property Management Software?
When choosing property management software, it's important to know what features will make your life easier. Here are some key ones to keep in mind:
Tenant and Lease Management
Keeping track of your tenants and lease details can be a hassle without the right tools. Good property management software will help you monitor lease terms, upcoming renewals, tenant contact information, and move-in/move-out dates. This way, you stay organised and never miss a deadline!
Document Management and Storage
Storing and organising important documents is much easier with secure digital storage. You can look for software that lets you safely store leases, contracts, and tenant communications all in one place so you can retrieve them whenever needed. This cuts down on paper clutter and makes document retrieval quick and easy.
Online Rent Collection
This feature is non-negotiable for small landlords. Collecting rent online simplifies the payment process for both you and your tenants. Look for tools that come with extra features like auto payments, late fee enforcement, payment reminders, and automatic rent receipts.
Tenant Screening
A bad tenant can cause endless headaches, from missed payments to property damage. That’s why it’s essential to choose software that includes tenant screening tools, such as credit checks, rental history, and background checks, so you can make informed decisions when selecting tenants.
Financial Management
Look for software that offers income and expense tracking, simplifies rent collection, and provides detailed financial reporting. These features will give you a clear overview of your property's financial health and help you manage your finances more effectively.
Property Marketing
When you have a vacancy, you want to fill it fast. Good property management software often includes marketing tools to help you create and post listings on popular rental sites or showcase your properties on your own website. The easier it is to get the word out, the quicker you can find your next great tenant.
Centralised Maintenance Management
Leaky faucets and broken appliances are part of the landlord's life. Look for software that makes handling these issues smoother. The right tool will allow tenants to easily submit maintenance requests, allow you to track the progress of repairs, and even coordinate with service providers.
Apart from these features, it is important to consider the following qualities in your property management software:
Ease of Use and Intuitiveness: Your software should be user-friendly and intuitive. It needs to have a simple interface that’s easy to navigate without a steep learning curve.
Cost-Effectiveness: Your software should offer a balance of useful features and affordability. Understand the pricing structure and choose a software that fits your wallet.
Scalability: Go for a software that can grow with your business. It should be able to handle more properties and tenants as your portfolio expands.
Good Customer Support: When things don't go as planned (and they won’t always), having dependable customer support can make all the difference.
Integrations: Ensure the software integrates with other tools you already use, such as accounting systems, CRM platforms, or marketing tools.
Remember, the goal is to make your job easier, not more complicated. So, pick a system that feels right for you and covers the essentials you need.
Top 9 Property Management Software in India
In this section, we’ll walk you through the top 9 property management software options, highlighting the key features that make them stand out.
Crib
DoorLoop
Yardi Breeze
Avail
SimplifyEm
TenantCloud
TenantCube
The HouseMonk
RentRedi
1. Crib
Founded in 2021, Crib is a property management software designed to help landlords manage their rental properties more efficiently. It offers a comprehensive digital ecosystem, making it easier to handle everything from financial management to tenant relations.
Crib’s primary goal is to save you time by automating routine tasks and making tenant communication easier. It helps you stay organised and reduces the stress that comes with managing multiple properties at once.
It is available on all three platforms—iOS, Android, and Web.
Key Features of Crib:
Crib is a user-friendly tool that provides all essential property management features, including online rent payments, maintenance request management, automated rent reminders, digital onboarding, and online rental agreement creation and signing. In addition to this, it offers other features such as:
Sales Listing: Crib lets you list your properties for sale, connect with verified leads, and handle bookings quickly and easily.
Tenant KYC: With Crib’s AADHAAR-based verification, you can securely collect tenant information and run background checks, giving you peace of mind about who’s renting your property.
Finance Management: Crib simplifies your finances by automatically generating invoices, calculating pro-rata charges, and ensuring tax compliance.
Beds Inventory Management: If you manage co-living or shared accommodation setups, Crib’s bed inventory helps you keep track of individual beds. You’ll always know the real-time status of move-ins and move-outs.
Smart Meal Planning: You can share menus and offer flexible meal plans, letting tenants opt-in or opt-out to reduce food waste and save costs.
Electricity Management: Crib simplifies utility management by accurately tracking electricity usage and automatically splitting costs among tenants. With error-free invoices, you can ensure full transparency and reduce leakages.
Smart Attendance & Outpass Tracking: Crib helps you keep things secure by tracking tenant attendance and managing outpass requests effortlessly.
In short, Crib is an end-to-end property management solution designed to make life easier for landlords by automating repetitive tasks and providing essential tools to manage finances and maintenance.
Pricing: Crib offers customized pricing plans tailored to your specific management needs. Get in touch with us to find the best solution for you.
2. DoorLoop
DoorLoop is a versatile property management software catering to both commercial and residential rental properties. Its comprehensive feature set includes everything from tenant screening and lease tracking to financial and performance reporting.
With a user-friendly mobile app, DoorLoop allows landlords to track rent payments and manage their properties from anywhere using their smartphones or tablets.
Key Features of DoorLoop:
Stores and organises all documents digitally, with secure and easy access.
Includes marketing tools to list rentals on major platforms.
Automatically categorises transactions for easier reporting.
Sends alerts for important dates like rent escalations and lease expirations.
Provides tenants with an easy-to-use portal for rent payments, maintenance requests, and communication.
Pricing: DoorLoop offers three plans, Starter, Pro, and Premium, each designed to meet varying requirements. The pricing structure is based on the number of properties you manage. (For example, you can find the pricing for 20 units below)
3. Yardi Breeze
Yardi Breeze is a cloud-based property management platform designed to simplify operations for property managers, landlords, and real estate professionals. The platform’s mobile-friendly design ensures that you can access your property information anytime, anywhere.
Yardi Breeze is designed to meet the specific needs of commercial property management, including retail spaces, offices, industrial properties, and mixed-use developments.
Key Features of Yardi Breeze:
Manages accounting tasks, including payables, receivables, and general ledger functions.
Provides online portals for tenants and owners to view balances, make payments, and submit requests.
Limits data access for specific staff or property levels for improved security.
Provides task and activity calendars to manage daily, weekly, and monthly workflows.
Facilitates CAM (Common Area Maintenance) recovery with flexible scheduling and transparent billing.
Pricing: Yardi Breeze offers a pricing model starting at $1 per unit per month, with a minimum of $100 per month for the Breeze plan. For more advanced features, the Breeze Premier plan starts at $400 per month, based on an annual agreement.
4. Avail
Avail is a property management software designed for DIY landlords and small property managers. It simplifies the entire rental process, from advertising vacant properties and screening tenants to automating rent payments and tracking maintenance requests.
Avail provides a user-friendly platform and educational resources to help landlords improve their management skills.
Key Features of Avail:
Posts your property through syndicated listings on rental sites like Realtor.com and Apartments.com, helping you find tenants faster.
Provides customisable, state-specific lease templates with e-signature options.
Automatically charges tenants for late rent payments.
Generates reports with rent market trends to help set competitive rental rates.
Pricing: Avail offers two pricing options: a Free plan for unlimited units with basic features and the Unlimited Plus plan at $9 per unit per month for more advanced features.
5. SimplifyEm
Created by real estate professionals, SimplifyEm is a cloud-based property management solution that offers a range of features that simplify tasks like tenant screening, online applications, and rental payment collection. The tool particularly stands out if you're primarily looking for an easy-to-use accounting solution for managing your properties.
Key Features of SimplifyEm:
Provides online rent payment options with automatic withdrawals and secure transactions.
Integrates with QuickBooks and Excel for streamlined accounting.
Supports vendor management for landlords working with multiple vendors.
Generates detailed financial and tax reports to simplify reporting.
Keeps all necessary documents organised without any storage limits, making document management easy.
Pricing: SimplifyEm offers tiered, subscription-based pricing starting at $40 per month for up to 10 units.
6. TenantCloud
TenantCloud is a versatile cloud-based property management software designed for landlords, tenants, and service professionals. It offers all the essential features found in other property management software, such as online rent collection, late payment reminders, tenant screening, financial management, and lease tracking.
TenantCloud also offers a “ServicePro” profile for service providers, making it easy to handle maintenance issues. This helps you connect with professionals quickly, ensuring maintenance tasks are managed smoothly and on time.
Key Features of TenantCloud
Posts your property on major listing sites, helping you find tenants quickly.
Helps create a personalised website for your properties with integrated listing syndication.
Manages invoices, receipts, and financial reports with QuickBooks integration.
Lets landlords leave messages for tenants through a property-specific message board.
Pricing: TenantCloud offers four pricing plans based on portfolio size and features: Starter at $17/month, Growth at $32/month, and Pro at $55/month. The Business plan is customisable, and you can contact them directly for pricing details.
7. TenantCube
TenantCube's user-friendly interface covers all aspects of property management, from advertising rental properties to managing work orders and collecting rent.
It allows tenants to apply via comprehensive, mobile-friendly rental applications. Its innovative property-based banking solution and automation features help landlords save time and improve efficiency, making it a great choice for modern property management.
Key Features of TenantCube:
Automatically collects rent and deposits it into separate accounts for each property.
Runs thorough background, credit, and eviction checks on potential tenants.
Manages leases with renewal reminders and digital signatures, including templates specific to your region.
Provides a personalised website to showcase rental properties professionally.
Offers digital tools to store and manage receipts and invoices.
Pricing: TenantCube offers tiered pricing based on the number of units managed, starting at $72 per unit/annually in the Beginner plan. The pricing decreases as the number of units increases, with custom pricing available for larger portfolios of over 30 units.
8. The HouseMonk
The HouseMonk is a comprehensive platform catering specifically to large-scale residential properties, co-living communities, and student housing projects.
With features that cover everything from maintenance scheduling and facility bookings to contract renewals and financial reporting, HouseMonk ensures property managers can efficiently handle all aspects of their operations from a single centralised platform.
Key Features of HouseMonk:
Automates bulk invoicing and payment reminders for easy financial management.
Schedules maintenance tasks and automates workflows with PPM (Planned Preventive Maintenance).
Tracks property assets, depreciation, and related documents through an asset register.
Encourages community interaction by allowing tenants to buy, sell, or list items in a marketplace.
Pricing: Monk offers value-based pricing that scales with your business needs. There are four plans available: Core, Ops, Circles, and Grow. The Core plan starts at ₹8,200 per month, billed monthly.
9. RentRedi
RentRedi is a property management platform designed to streamline tasks for landlords, offering tools for listing properties, tenant screening, rent collection, and maintenance management. The platform also supports digital lease signing and provides integration with major listing sites like Realtor.com and Zillow for wider property exposure.
Key Features of RentRedi:
Offers in-app video tours and virtual showings for properties.
Enables lease e-signing directly through the app.
Provides custom applications with prequalification questions to vet tenants.
Integrates with QuickBooks for easy accounting management.
Stores signed leases and important documents digitally within the app.
Manages maintenance requests with optional 5-second video uploads for clear issue reporting.
Pricing: RentRedi offers three subscription plans- monthly plan for $29.95/month, the 6-month plan for $20/month, and the Annual plan for $12/month.
So, there you go! These top 9 property management software options can help simplify your tasks and streamline your operations. Now, it's all about finding the right fit for your needs, budget, and portfolio size.
How to Choose the Right Property Management Software?
Selecting the right property management software can feel overwhelming with so many options available. Here’s a practical guide to help you choose:
Know Your Needs and Goals
Start by identifying what you actually need the software to do. Are you looking to automate rent collection, generate detailed financial reports, or manage maintenance requests? Clearly outlining your goals will help you narrow down your choices and avoid getting distracted by features you won’t use.
Test Free Trials or Demos
Don’t settle for the first software you find. Most platforms offer free trials or demos—so why not try them out?
Play around with the interface to see how easy it is to use.
Test the workflow—does it feel natural? Is it making your day-to-day tasks simpler?
Taking the software for a test drive is the best way to get a feel for whether it’s the right fit for you without making a financial commitment upfront.
Check Reviews
Before making a final decision, it’s always a good idea to check what other landlords and property managers have to say. Look for reviews that highlight:
How the software performs over time.
Any potential issues or bugs you might encounter.
How responsive customer support is when something goes wrong.
Real-world feedback is invaluable and can save you from future frustrations.
Consider Your Budget
Lastly, keep your budget in mind. While it’s tempting to go for software with all the bells and whistles, make sure you’re not paying for features you don’t need. Look for a solution that offers the essential tools at a price that works for you.
The research might take some time, but it will be worth it when you find the perfect software for your rental operations.
Benefits of Property Management Software for Small Landlords
Property management software can make a world of difference to small landlords who may not have the resources to dedicate full-time attention to their properties. Here are some key benefits of using property management software:
Save Time with Automation: One of the biggest advantages is automation. By automating key tasks like rent collection, tenant communication, and lease management, you save hours of manual work. This frees up your time to focus on growing your business or improving tenant relationships.
Improve Tenant Retention: By using property management software to respond quickly to requests and complaints, you can improve tenant satisfaction. Happier tenants are more likely to renew their leases, reducing turnover and vacancies.
Simplify Financial Management: Collecting rent on time and managing financials is a lot easier with property management software. It enables automated rent collection, tracks income and expenses, and generates financial reports, helping you stay organised and on top of your finances.
Improve Accessibility: With cloud-based platforms, you can manage your properties from anywhere, whether you're in the office or on the go. This accessibility helps you stay in control of your operations and handle any situations as they arise.
Increase Property Value: Regular maintenance and staying compliant with laws play a significant role in raising the value of your properties. Property management software make it easy to manage repairs and follow regulations, helping you maintain properties that appeal to tenants and retain their market value. It's a win-win: your tenants are happier, and your investment grows in value.
By investing in property management software, small landlords can tick all the required checkboxes to ensure a stress-free and hassle-free rental experience.
Scale Your Property Management with Crib
The right property management software for small landlords and property managers should save you time, reduce manual work, simplify workflows, and automate repetitive tasks. Crib does exactly that—and more.
Crib automates the entire property management process, allowing you to identify and fix any inefficiencies in your business. From property listings to personalised rent reminders, Crib handles every aspect of your rental operations.
To get a detailed idea of how Crib can solve all your property management problems, book a demo or reach out to us on WhatsApp!
We'll answer all your questions right away so you can start growing your business without any delay.
