7 Best Free Property Management Software of 2025

Managing properties comes with its fair share of challenges, such as handling rent collection, maintenance requests, and everything in between. But with the right tools, these tasks become easier to handle, freeing up your time for what truly matters.

The demand for property management solutions is growing rapidly, with the market expected to see significant expansion in the coming years. As technology continues to evolve, more and more property managers and landlords are turning to software to simplify tasks like rent collection, maintenance tracking, and financial management.

With so many options available, it can be difficult to choose the best one for your needs. In this blog, we’ll explore the top 7 free property management software solutions of 2025, highlighting their key features, such as automated rent collection, tenant portals, and operational efficiency, that help streamline property management and save valuable time.

7 Best Free Property Management Software Apps

Choosing the right property management software can significantly improve efficiency and reduce administrative burdens. In this section, we’ll explore the free property management software apps available in 2025, highlighting their features, pricing, and unique benefits to help you find the best fit for your needs.

1. Avail

Avail, now part of Realtor.com, provides a free property management solution designed to simplify the tasks of landlords and property managers. Whether you manage one rental or an entire portfolio, Avail's tools help streamline processes such as tenant screening, rent collection, and lease management without needing a property manager.

Key Features

• Rental Listings: List your properties on over 20 top rental sites, including Realtor.com, Apartments.com, and Redfin. The Promoted Listings tool boosts your property's visibility with premium placement.

• Tenant Screening & Applications: Customizable rental applications and TransUnion-powered reports for credit, criminal, and eviction histories.

• Online Rent Collection: Accept ACH, credit card, and debit payments with automated reminders and tracking to ensure timely collections.

• Lease Management: Access state-specific, lawyer-reviewed lease agreements or upload your own for digital signing.

• Maintenance Management: Tenants can submit maintenance requests directly through the platform, allowing you to track progress and manage repair costs.

• Income & Expense Tracking: Keep track of income and expenses for one or more properties using the Property Accounting tool.

Pricing

• Unlimited Plan (Free): Includes features like rental listings, lease templates, and rent collection.

• Unlimited Plus ($9/unit/month): Adds premium features such as customizable applications and waived ACH fees.

Avail's comprehensive features and flexible pricing make it a valuable tool for landlords seeking efficient property management solutions.

2. Stessa

Stessa is a free property management software that caters specifically to small landlords looking to streamline their financial tracking. Launched in 2016, it has quickly become a trusted solution for simplifying bookkeeping and maximizing profits. 

Key Features

• Automated Income & Expense Tracking: Reduces manual data entry and ensures accuracy in financial records.

• Real Estate-Specific Financial Reports: Provides detailed reports, including profit and loss statements, to assist with tax preparation and portfolio analysis.

• Rent Collection Tools: Landlords can collect rent online with autopay options for tenants, simplifying payment processing.

• Unlimited Property Management: Under the Essentials plan, landlords can list and manage unlimited properties.

• Investment Return: Stessa offers an investment return on cash balances, with a 2.31% APY as of early 2025.

Pricing

• Essentials Plan: Free

• Paid Plans: Start at $12/month for additional features like legal forms, eSignatures, and enhanced support.

Stessa offers an excellent free solution for small landlords focused on financial management, with the flexibility to upgrade for more advanced tools as your property portfolio grows.

3. Innago

Innago is a free, user-friendly property management software designed specifically for small landlords and property owners. Focusing on simplicity and affordability, it provides essential tools to streamline property management tasks, making it ideal for landlords with smaller portfolios. Innago is a trusted choice for those looking to minimize costs without compromising on functionality.

Key Features

• Online Rent Collection: Easily collect payments via ACH or credit card, track rent status, and apply late fees automatically.

• Tenant Screening: Customize applications and conduct credit, criminal, and eviction checks to assess potential tenants.

• Lease Management: Upload, edit, and share leases for e-signatures, simplifying the leasing process.

• Expense Tracking: Keep detailed records of income and expenses, aiding tax filings and property performance analysis.

• Maintenance Management: Tenants can report issues through the platform, ensuring quick resolution.

• Rental Listings: Advertise properties on platforms like Realtor.com and Zumper and manage tenant inquiries directly.

Pricing

Innago is free to use for landlords, with only tenant screening reports and rent collection fees as additional costs. 

Innago offers an efficient, cost-effective solution for small landlords, making property management simpler and more profitable.

4. Apartments.com

Apartments.com Rental Manager is a powerful platform designed for landlords to easily advertise rental properties, screen tenants, and manage leases, all at no cost. The platform offers a large renter audience and intuitive features, making it an excellent choice for landlords aiming to simplify property management while maximizing visibility.

Key Features

• Rental Listings: Advertise on Apartments.com and affiliated sites like ForRent.com and ApartmentFinder, with options for premium listings to enhance visibility.

• Tenant Screening and Applications: Free online rental applications and access to TransUnion credit, criminal, and eviction reports.

• Online Rent Collection: Secure payments for rent, deposits, and fees, accepting ACH, credit card, and debit card transactions.

• Lease Storage and Management: Store e-signed lease agreements and maintain compliance with local rental laws.

• Maintenance Tracking: Manage tenant-submitted maintenance requests for efficient repairs.

• Rent Pricing Insights: Compare local rental rates to determine competitive pricing for your property.

Pricing

• Basic Plan (Free): Includes rental listings, tenant screening, applications, and online rent collection.

• Enhanced Listing Services: Paid packages for added features like premium placements and 3D tours.

Apartments.com Rental Manager is a practical and cost-effective solution for landlords seeking efficient property management with extensive marketing reach.

5. Tenant Cloud

TenantCloud is a cloud-based property management platform designed for independent landlords. Offering a free plan to get started, TenantCloud provides essential tools for managing rentals, collecting rent, and tracking maintenance. As your portfolio grows, optional premium plans allow for scaling with advanced features tailored to your needs.

Key Features

• Rental Listings: Syndicate your property to platforms like Zillow and Apartments.com for greater visibility.

• Tenant Screening: Customizable rental applications with credit, criminal, and eviction report access.

• Online Rent Collection: Accept ACH, credit card, and debit card payments with automated reminders and late fee tracking.

• Lease Management: Upload, e-sign, and securely store leases while tracking renewal dates.

• Maintenance Management: Tenants can submit requests, and landlords can assign tasks to contractors for tracking.

• Expense Tracking: Log income and expenses, generating reports to simplify tax preparation and performance tracking.

• Cloud-Based Storage: Secure document storage accessible from any device.

Pricing

• Free Plan: Includes basic features for rental listings, rent payments, and maintenance management.

• Starter Plan ($17/month): Adds payment processing and task management tools.

• Growth Plan ($32/month): Includes a lease builder and additional forms.

• Pro Plan ($55/month): Advanced tax reporting and reconciliation tools.

• Business Plan: Customized pricing for team management tools.

TenantCloud offers flexibility and scalability for landlords managing properties of all sizes.

6. Landlord Studio

Landlord Studio is a comprehensive property management platform tailored for small landlords. Its mobile-friendly interface allows landlords to easily manage their properties, track rent payments, and log expenses on the go. The platform's simplicity and mobile accessibility make it an excellent choice for those looking to streamline property management and stay organized.

Key Features

• Expense Tracking: Keep financial records organized with receipt scanning and customizable reports, including profit and loss statements.

• Mobile Management: Access and manage properties from anywhere, with the ability to track rent payments and log expenses directly from your mobile device.

• Automated Rent Reminders: Set automated reminders for rent collection to reduce late payments.

• Document Storage: Store important documents securely and access them easily.

• Tenant Communication: Use digital portals to communicate with tenants and manage their requests.

Pricing

• Free Go Plan: Available for landlords managing up to three units.

• Paid Plans: Start at $12/month for landlords managing more than three units or requiring additional features.

Landlord Studio is an efficient solution for landlords with small portfolios. It offers essential property management tools and a user-friendly mobile app.

7. Door Loop

DoorLoop is a property management platform for landlords, property managers, and real estate professionals managing residential, commercial, or mixed-use properties. It streamlines property management by offering tools for automation, tenant communication, and accounting, saving time and reducing complexity.

Key Features

• Rental Listings: Post properties on platforms like Apartments.com and Zillow via Zapier integration.

• Tenant Screening and Applications: Conduct background, credit, and eviction checks to ensure you lease to qualified renters.

• Online Rent Collection: Accept ACH, credit card, and debit card payments with automated reminders.

• Lease Management: Draft, e-sign, and store lease agreements with tools for managing renewals.

• Accounting Tools: Track income, expenses, and late fees and generate financial reports for tax purposes.

• Maintenance Management: Tenants submit requests online, while landlords can assign tasks to vendors and track progress.

• Custom Workflows: Automate repetitive tasks like reminders and notifications to save time.

Pricing

• Starter Plan: $69/month for up to 20 units, covering core features like rent collection and lease management.

• Pro and Premium Plans: Starting at $79/month, offering advanced tools like API access and priority support.

DoorLoop offers a solid set of features, but its pricing and reliance on third-party integrations may be a consideration for some users.

To help you make an informed decision, we’ve outlined the key features, pricing, and benefits of the best property management software options in 2025.

No matter the size of your portfolio, the right property management software can streamline your operations and improve efficiency, allowing you to focus on growing your business.

While free property management tools can cover the basics, you may find that as your portfolio grows, you need more advanced features and support. Here's why upgrading to a paid platform could be the next step in streamlining your operations.

Why Paid Property Management Software Might Be a Better Choice

While free tools are great for basic management, paid software offers additional features and flexibility. Here’s why upgrading to a paid platform might be beneficial:

• Advanced Features: Paid software comes with advanced tools like automated workflows, integrated payment systems, and advanced reporting that take the headache out of managing multiple properties. You can automate everything from rent collection to maintenance requests, saving you time and ensuring things run smoothly.

• Priority Support: With a paid plan, you get priority support, which means any issues or questions you have are dealt with quickly. No more waiting around for a response. Your property management needs are addressed promptly, so you can keep things moving without disruptions.

• Better Data Integration: Paid solutions integrate with accounting software, CRM systems, and other tools, streamlining operations.

• Stronger Security and Compliance: When it comes to handling sensitive information, security is crucial. Paid solutions offer better data protection, secure payment processing, and built-in compliance features, so you can rest easy knowing that your business and tenants' data are safe.

• Professional Touch with Custom Branding: Paid software often lets you white-label the platform, which means you can brand the app with your own logo and colors. This gives your tenants a seamless, professional experience, which helps build trust and strengthens your brand’s identity.

Paid solutions are often ideal for larger property management companies or those looking to expand.

Crib: Why It’s Worth Considering for Paid Plans

For those looking to scale their property management operations, Crib’s paid plans offer additional features that can help you manage your growing business efficiently:

• Customizable Reports & Dashboards: Crib enables property managers to generate tailored reports and view key metrics through customizable dashboards, helping them track performance and make informed decisions.

• Advanced Payment Integrations: Crib integrates with payment gateways like Cashfree, Stripe, and Tap, making rent collection seamless, secure, and automated, saving time and reducing errors.

• Marketing Tools for Listing Properties: Crib offers integrated marketing tools that help you create and manage property listings across various platforms. With just a few clicks, you can syndicate your listings to popular real estate websites, boosting visibility and attracting potential tenants.

Whether you're overseeing a handful of properties or a growing portfolio, Crib’s paid version is built to save you time, simplify your day-to-day tasks, and adapt easily as your needs evolve.

Next, let’s understand some key factors to consider when choosing a property management software for your property. 

Key Factors to Consider When Choosing Property Management Software

Selecting the right property management software for small landlords requires more than just evaluating features; it’s about finding a platform that fits your specific needs. We’ve looked at key factors that matter most for landlords managing a handful of properties to ensure these picks are practical, affordable, and scalable:

• Affordability – Does the software offer a free plan or budget-friendly pricing for landlords managing just a few units? Affordability is key, especially for small landlords who need to keep costs manageable.

• Essential Features – Does it cover fundamental tasks like rent collection, tenant screening, lease management, and maintenance tracking? These are core functions that every landlord needs to manage effectively, no matter the size of their portfolio.

• Ease of Use – The software should be intuitive and easy to navigate without extensive training. A user-friendly interface that’s mobile-compatible can also make on-the-go management seamless.

• Scalability – Choosing software that can grow with your portfolio is important. Platforms should work effectively for landlords with 1 to 20 units without steep price increases as your portfolio expands.

• User Reviews & Real Landlord Feedback – We’ve considered feedback from real landlords and evaluated user ratings to ensure our recommendations are based on actual experiences, not just promotional materials.

Considering these factors, we've curated a list of property management software that helps save time, simplifies management, and supports long-term growth. Whether you’re managing a single unit or scaling to a larger portfolio, the right software can make all the difference.

The best software also depends on how many properties you manage. Let’s break it down by portfolio size.

Choosing the Right Property Management Software Based on Portfolio Size

By focusing on these key considerations, you can choose software that meets your current needs and supports your future growth.

Conclusion

Choosing the right property management software can significantly streamline operations, reduce administrative burdens, and improve tenant satisfaction. Whether you're a small landlord managing a few units or a property manager overseeing a larger portfolio, free and paid options cater to various needs. 

The software you choose should meet your specific requirements, from essential features like rent collection and tenant screening to advanced tools for accounting and scalability. 

For those looking for an all-in-one solution, Crib’s comprehensive features and seamless integrations make it the perfect choice for landlords and property managers.

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