This guide outlines the best RealPage alternatives in India, discussing features, benefits, and pricing to help you choose the right property management software.
Choosing the right property management software can make all the difference for landlords and property managers. With numerous tasks to manage, from rent collection to tenant communication, manually handling everything can sometimes become overwhelming.
Software solutions like RealPage are widely used by property managers globally, providing features that streamline operations and boost productivity. However, RealPage may not always be the best fit for those managing properties in India due to limitations such as local compliance issues and high costs.
If you're considering better alternatives, you're likely seeking software that’s specifically designed for the Indian market. Many property managers are moving towards solutions that offer better value, localised features, and seamless integrations to suit their unique needs.
In this blog, we’ll explore the pros and cons of RealPage. We’ll also highlight some of the best alternatives of RealPage in India, helping you find the ideal solution for your property management needs.
Let’s begin by understanding RealPage and how it fits into the property management landscape.
What is RealPage?
RealPage is a technology platform that helps real estate owners and managers improve their rental space management. Founded in 1998 and based in Richardson, Texas, RealPage serves over 24 million units worldwide.
RealPage offers solutions for managing various types of rental properties, including affordable, student, single-family, senior, and vacation housing, as well as commercial and mixed-use properties. Their solutions cover everything from property management and marketing to optimising revenue and managing expenses.
Key Features of RealPage
Some key features of RealPage include:
Sales & Marketing: RealPage simplifies your marketing and sales efforts by centralising activities, automating lead capture, and streamlining communication with potential tenants. The platform also helps you track and manage sales performance, improving conversion rates across multiple channels with less effort.
Revenue Management: RealPage removes the guesswork from pricing. The platform uses advanced data analytics to help you optimise rent prices. This creates an ideal balance between maximising occupancy rates and boosting profitability for each property.
Spend Management: RealPage’s spend management tools help you stay on top of expenses. By simplifying tasks like purchasing, invoicing, and vendor management, they reduce administrative burdens and allow you to focus on scaling your business.
Utility Management: RealPage's utility management system streamlines billing, improves collections, and reduces payment delays. It offers clear billing and automated reminders, ensuring better cash flow and higher tenant satisfaction.
Document Management: RealPage simplifies document handling by allowing you to manage, save, print, file, and search documents at both property and corporate levels. It ensures accurate, timely paperwork with a clear audit trail for processes like evictions.
These are the key features that RealPage offers. However, in addition to its advantages, there are some drawbacks too.
Disadvantages of RealPage
High Costs for Smaller Property Managers: RealPage’s pricing structure can be expensive for smaller-scale property managers. Also, the platform’s comprehensive features might not fit the budget of landlords or companies managing a limited number of properties.
Limited Localisation for the Indian Market: Although RealPage offers customisable solutions globally, its localisation may fall short for Indian property managers. Meeting local tax laws, rental regulations, and tenant expectations demands a more adaptable approach.
Complexity and Steep Learning Curve: RealPage offers a broad range of features, which can feel overwhelming, particularly for smaller operations or first-time users. Practical staff training and onboarding may require considerable time and resources to maximise its potential.
Complex Reports: Some users find the reports generated by RealPage challenging to use. The system often pulls up a large amount of historical data that may not be relevant to the current search. This makes it time-consuming to find the necessary information.
Pricing: RealPage's pricing model includes specific rates based on property type and size.
Office & Retail Assets: $12.50 monthly for every 10,000 square feet.
Industrial Assets: $7.30 per month for every 10,000 square feet.
Essentials for Affordable Housing: Starting at $1.75 per unit per month.
Free Trial: RealPage offers a free trial, but the exact duration may vary depending on the services you are interested in.
While RealPage offers a range of valuable features, it may not be the perfect fit for everyone. If you’re exploring other options, here are some noteworthy alternatives to consider.
Top 5 Alternatives to RealPage in India
Here are some of the best alternatives to RealPage you can consider while looking for property management software:
1. Crib
Imagine a property management solution that automates every step—from check-in to check-out and every task—from tenant onboarding to rent collection. That’s what Crib offers!
Founded in 2021, Crib has become one of India’s leading property management software. It offers a comprehensive, end-to-end platform for managing every aspect of your properties.
Designed for the Indian market, Crib is a smart alternative to RealPage. It lets you focus on growing your portfolio instead of dealing with time-consuming tasks.
With its intuitive and user-friendly interface, Crib helps you attract new tenants and retain existing ones. It provides landlords and tenants with dedicated apps, allowing each to access relevant features and manage their tasks effortlessly.
Key Features of Crib:
Simplified Onboarding: Crib makes the move-in process seamless for tenants with its easy document collection and e-signing system for rental agreements. This reduces paperwork and saves valuable time, accelerating the entire process for both tenants and property managers.
Secure Tenant Verification: Crib integrates Aadhar verification to ensure tenant authenticity, providing added security for your property while streamlining the screening process.
Convenient Rent Payments: Crib makes rent collection easy for both tenants and landlords by offering a range of payment options like UPI, debit/credit cards, and bank transfers. This flexibility simplifies the process for everyone involved.
Automated Rent Reminders: Crib sends automated rent reminders and timely notifications to tenants, helping ensure payments are made on time. This reduces late payments and eliminates the need for manual follow-ups.
Dedicated Tenant Portal: Crib's Tenant Portal allows tenants to easily make payments, request services, view updates, and manage their preferences. This self-service platform empowers tenants to handle tasks efficiently, resulting in a smoother and more enjoyable experience.
Robust Security Measures: Crib ensures safety by managing guest records, tracking attendance, and overseeing outpasses. This provides peace of mind for both property owners and tenants.
Comprehensive Financial Insights: Crib provides customisable, detailed financial reports that enable property managers to easily monitor expenses, income, and profitability. This helps them stay on top of their business’s financial health.
Real-Time Inventory Management: Crib keeps you updated with real-time occupancy data and room availability. This enables swift, informed decisions that can enhance your property’s occupancy rate.
Efficient Maintenance Management: Tenants can easily submit maintenance requests through the platform, while property managers can efficiently track and address these issues. This ensures prompt action, leading to quicker resolutions and improved tenant satisfaction.
Electricity Management: Crib simplifies electricity management with its accurate billing system. The platform ensures precise billing and automatically divides costs among tenants, reducing errors and helping to avoid unnecessary charges.
All-in-One Property Management: Crib allows you to manage a wide range of properties, including co-living spaces, student housing, hostels, PG facilities, serviced apartments, and co-working spaces, all from a single platform.
Crib is specifically designed to cater to the unique needs of Indian property managers and landlords. This localised approach ensures that property management processes are streamlined to address the specific challenges of the Indian market.
Pricing: At Crib, we understand that every property portfolio has unique needs. That’s why we offer flexible pricing plans to suit your requirements. Contact our team for a customised quote today!
Free Trial Period: 1 month
2. DoorLoop
DoorLoop is an all-in-one property management software designed to automate tasks for landlords, property managers, and real estate professionals. Its user-friendly tools boost efficiency and improve property management by simplifying daily operations.
DoorLoop provides flexible property management solutions for both small and large portfolios. It caters to residential and commercial property managers, ensuring a seamless experience for all.
Key features of DoorLoop:
Tenant Screening: Conduct automatic background checks to ensure you choose the best tenants, minimising risk and maximising reliability.
Bank Sync: Connect your bank, credit, or debit cards to sync transactions, simplifying reconciliation and improving financial management.
Owner Portal: Manage all your properties from one place. Track maintenance, communicate with tenants, and request updates easily.
CRM for Property Management: Keep track of tenant applications from start to finish, ensuring smooth communication and efficient processing.
Renters Insurance: Offer tenants the option to purchase renters insurance directly via the portal, adding security for both parties.
Pricing: DoorLoop offers three pricing tiers:
Starter: $59 per month (billed annually) for essential features like accounting, tenant portals, and basic support.
Pro: $119 monthly (billed annually) with additional tools, including owner portals and marketing functionalities.
Premium: $169 per month (billed annually), providing advanced capabilities like API access and VIP support.
Free Trial: DoorLoop offers a 1-month free trial with no onboarding fees for annual plans.
3. Yardi Breeze
Yardi Breeze is a cloud-based property management solution for small to mid-sized property managers. It integrates essential tools that streamline operations, enhance efficiency, and support seamless management, making it ideal for both residential and commercial properties.
The platform’s integration with RENTCafe.com further supports seamless marketing and leasing processes, helping property managers reach a wider audience and simplify their leasing efforts.
Key Features of Yardi Breeze:
Rent Collection: Simplify payments with multiple options, including online, ACH, and credit cards, while automating invoicing for smooth and timely transactions.
Setup & Support: Access live chat support, enjoy easy setup for properties and tenants and benefit from self-paced learning with on-screen guides.
Accounting: Manage payables, receivables, and general ledger tasks efficiently, with fast payments and detailed financial reporting.
CAM Recovery: Track and recover common area maintenance expenses, set schedules, and generate tenant recovery letters effortlessly.
Marketing & Leasing: Streamline leasing with electronic signatures, market properties on RentCafe and other top sites, and communicate effortlessly with tenants and prospects.
Pricing: Yardi Breeze starts at $1 per unit per month, with a minimum monthly fee of $100. Advanced features are available through Yardi Breeze Premier, which comes at an additional cost.
Free Trial: Yardi Breeze does not offer a free trial.
4. Buildium
Buildium is a widely used property management platform for small to medium-sized landlords and property managers. Known for its ease of use, it simplifies key tasks like tenant tracking, lease management, and rent collection. This helps property managers stay organised and operate efficiently with ease.
The platform also offers advanced features that make it a reliable choice for those managing residential properties. With its customisable workflows and reporting tools, Buildium empowers users to gain better control over their portfolios without feeling overwhelmed by complex systems.
Key Features of Buildium:
Business Operations: Organise daily tasks, maintenance requests, and communications with residents, owners, and vendors from one platform.
Leasing: Digitise leasing with online ads, tenant screenings, applications, and e-signatures. Manage lease documents and collect signatures from any device.
Accounting & Payments: Automate accounting, payment collections, and bookkeeping while maintaining accurate financial records.
Marketing: Enhance your brand with a free property management website, advertise listings, and connect with property owners.
Business Performance: Gain real-time performance insights through detailed reports and analytics and integrate custom workflows to support informed decision-making.
Pricing: Buildium offers three main plans:
Essential: Starts at $50 per month for up to 20 units.
Growth: Starts at $160 per month for up to 50 units.
Premium: $460 monthly for up to 150 units, including advanced features like enhanced reporting and premium support.
Free Trial: Buildium offers a 14-day free trial.
5. Innago
Innago is a property management platform designed to help landlords and property managers manage their rental operations efficiently. Focusing on simplicity and affordability, it is perfect for small to mid-sized property owners.
The platform provides an intuitive user experience, making it easy for landlords to automate property management. With its competitive pricing structure, including a free plan for properties with fewer than 50 units, Innago is a good choice for property managers seeking an alternative to RealPage.
Key Features of Innago:
Direct, Personal Support: Access free, direct support whenever needed, ensuring quick resolutions without any hassle.
Late Fees & Invoice Automation: Automate late fee calculations and invoice generation, saving time and reducing manual tasks.
Online Leasing & Document Storage: Simplify the leasing process by easily managing leases and securely storing documents online, making it convenient for both you and your tenants.
Financial Tracking & Reporting: Track finances effortlessly with automated reports and tools for managing payments, expenses, and income.
Work Order Tracking: Keep track of maintenance requests and work orders in one place, improving efficiency and tenant satisfaction.
Communication & Messaging: Communicate with tenants directly through the platform, ensuring timely and organised messages.
Custom Applications & Tenant Screening: Tailor tenant applications to your needs and perform comprehensive background checks on applicants.
Pricing: Innago offers its full suite of features free of charge for landlords. While rent collection via ACH payments is free, card payments incur a 2.99% fee, and ACH transactions include a $2 charge per transaction.
Free Trial Period: Innago does not offer a free trial period.
6. Zoho
Zoho offers comprehensive property management software designed to simplify property administration and ensure smooth operations. Its cloud-based platform provides users with tools to streamline day-to-day tasks, making it an ideal choice for property managers seeking efficiency and flexibility.
Zoho allows property managers to customise the platform to their specific needs. Its integration with other Zoho applications further enhances the platform's functionality, making it a powerful choice for businesses of all sizes.
Key Features of Zoho:
Property Database Management: Organise and manage residential, commercial, and industrial properties, tracking unit owners, tenants, and maintenance teams.
Tenant and Lease Management: Simplify rent collection, track leases, and automate digital lease signing for efficiency.
Maintenance Management: Automate and manage maintenance requests, assign technicians, and track incidents.
Financial Management: Track property expenses, including maintenance costs, and generate comprehensive financial reports.
Customisation: Customise workflows, forms, and dashboards to fit specific property management needs, with the flexibility to automate tasks.
Pricing: Zoho Creator operates on a subscription-based pricing model, with a range of plans available depending on the size and needs of the business.
It offers three main plans.
Standard - ₹480 /user/month (billed annually).
Professional - ₹1200 /user/month (billed annually).
Enterprises - ₹1500 /users/month (billed annually).
Free Trial: Zoho Creator offers a 15-day free trial.
7. Entrata
Entrata offers a unified platform transforming property management with flexible automation and AI-driven workflows. It streamlines essential tasks, optimises daily operations, and improves resident experience.
With advanced AI models, Entrata helps make smarter decisions and automates routine tasks, enabling property managers to focus on maximising profits and driving efficiency.
Designed to suit different property types, it simplifies complex processes and enhances productivity across all areas of property management.
Key Features of Entrata:
Centralised Property Management: Manage accounting, purchasing, and leasing from a single dashboard with automated workflows for greater efficiency.
Resident Relations: Improve communication, streamline move-ins/outs, and allow residents to submit payments and requests easily through the Resident Portal.
Mobile Work Orders: Empower on-site teams to manage, track, and resolve maintenance requests quickly through the mobile app.
Online Payment Solutions: Accept rent payments via credit card, ACH, and other methods, ensuring timely payments and improved cash flow.
Fraud Detection: Use AI-powered technology to analyse documents and detect fraudulent activity, preventing potential issues before they affect your property.
Pricing: Entrata offers custom pricing based on quotes. Potential customers need to contact them for a personalised quote, as there is no set price plan.
Free Trial: Entrata does not offer a free trial.
That was an overview of RealPage and its alternatives. But how can you determine which property management software is the right fit for your business? Let’s explore some key factors to consider before making your decision.
What to Consider When Choosing a RealPage Alternative
When considering a RealPage alternative for the Indian market, it’s important to focus on factors directly addressing local challenges and opportunities. Here are the key considerations that align with property management needs in India:
Regional Adaptability: In India, property management covers a wide range of property types, from urban apartments to rural estates. Choose platforms that offer regional customisation, including support for multiple Indian languages.
Integration with Indian Payment Systems: In India, digital payments are essential, so the RealPage alternative should support Indian payment gateways like UPI, Paytm, and Razorpay.
Compliance with Indian Taxation and Legal Regulations: The Indian property market is subject to complex legal and tax regulations, including GST, TDS (Tax Deducted at Source), and state-specific rental laws. Thus, the platform must manage tax calculations and comply with local regulations.
Mobile-First Approach: A mobile-first approach is crucial. Property managers and tenants in India often rely on smartphones to manage properties, track rent payments, or communicate. Ensure that the alternative offers robust mobile apps that provide full functionality for property managers and tenants, even in remote areas with limited internet access.
Affordable Pricing and Payment Flexibility: Pricing is a key factor for property owners in India, where cost-effectiveness is often a top priority. Look for platforms that offer tiered pricing based on the scale of the operation.
Scalability and Multi-Site Management: With India’s rapid urbanisation, large-scale property developments are on the rise. The platform should be able to handle multiple properties across various cities. It must adapt to the unique needs of each location while streamlining operations throughout your portfolio.
Considering these factors, Crib offers the perfect solution for property management in India, addressing local challenges and opportunities with tailored features and advanced automation.
The Best Alternative to RealPage: Crib
Crib is a superior choice if you’re looking for a top-tier alternative to RealPage for property management in India. It combines automation with intuitive features designed specifically for the Indian market.
Crib stands out as an alternative to RealPage because of its seamless integration with local payment systems, its focus on automation, and adaptability to India’s legal and operational requirements. Apart from that, its mobile-first approach ensures accessibility and ease of use, especially for India’s diverse property management needs.
With Crib, you get:
A fully customisable, white-label app that aligns with your brand identity while still providing advanced features for seamless management.
Seamless integration with payment gateways, accounting tools, and CRM systems, enabling efficient management from one platform.
Industry-grade encryption and protocols to ensure top-notch security for your operations.
Ready to experience the best in property management? Book a demo with Crib today and streamline your operations with India’s most comprehensive property management software.
