Running commercial properties is not a walk in the park. Between keeping tenants happy, managing maintenance crews, and staying on top of finances, property managers have a hundred things to do. 

Whether you manage co-working spaces, business centres, or corporate offices, the amount of work required to keep things running smoothly can quickly become overwhelming. That’s where commercial property management software comes in.

With the right tools, you can automate many tasks that once took up most of your time, from rent collection to maintenance requests. These software solutions are designed to make your job easier, more efficient, and much more organised. 

This blog will examine the top 8 commercial property management software solutions. It will also discuss the importance of using these tools and how to choose the right one for your business.

What is Commercial Property Management Software?

Commercial property management software (CPMS) is a comprehensive digital tool designed to help property managers and owners handle the day-to-day operations of commercial real estate properties. It consolidates essential management tasks into a single platform, replacing traditional manual methods and disconnected systems.

With CPMS, property managers can automate routine processes, improve efficiency, and reduce errors. It integrates various functions like automated rent collection, centralised data storage, accounting tools, and performance analytics–all in one unified hub. This makes it easier to manage multiple properties at once. 

The software is useful for commercial spaces like office buildings, retail centres, industrial parks, co-working spaces, and mixed-use facilities. 

In 2023, the commercial property management software market accounted for the highest revenue share within the broader property management software market. This reflects the strong demand for such solutions among property managers and owners.

Types of Commercial Property Management Software Solutions

Choosing the right software depends on your business needs and how you prefer to manage your properties. Here's a breakdown of what to consider:

Table 1: By Deployment Model

Table 2: Functionality Scope

Considerations for choosing the right software:

• Size of your portfolio: If you manage multiple properties, a full-service, cloud-based software like Crib might be the best fit.

• Budget: Cloud-based solutions generally have lower upfront costs and offer subscription models, which could be more affordable for smaller businesses.

• Specific needs: If you're focused on only one area of property management, like tenant communication or maintenance, single-function software could be a cost-effective choice.

Selecting the right CPMS solution depends on your unique needs, the size of your portfolio, and your budget. So, choose carefully to ensure smooth operations and better property management.

Top 8 Commercial Property Management Software

Here’s a list of the top 8 commercial property management software options to consider when selecting the right partner for your business:

1. Crib

Crib is a comprehensive property management software solution designed to streamline every aspect of commercial property management. Whether you manage office buildings, business centres, or co-working spaces, Crib provides an all-in-one platform to handle operations efficiently and improve overall management.

The feature set offered by Crib is extensive, covering all major operational needs like:

• Automated Invoicing: Crib automatically generates branded invoices for both one-time charges and recurring payments. This helps avoid errors and ensures tax compliance.

• Booking and Deposit Management: Crib makes it easy to manage bookings, collect deposits, and track move-ins, all from one organised platform.

• Asset Management: Crib helps you track all property assets, manage maintenance schedules, and maintain records, ensuring each asset is well-managed.

• Automated Rent Collection: This tool simplifies rent collection with automated processes and online payment options, making it easy for tenants to pay on time.

• Rent Reminders and Late Fees: Crib sends automated reminders to tenants before rent is due and applies late fees if payments are missed.

• Financial Reporting and Analytics: Get a clear view of your property’s financial health with Crib’s detailed reports and analytics.

• Visitor Management: Crib logs and tracks all visitor arrivals and departures, creating a detailed record of property access.

• Paperless Leasing and Contracts: Crib simplifies the leasing process with digital signatures and eliminates the need for physical paperwork.

Apart from these features, Crib also provides real-time inventory management, secure document storage, smart electricity billing, user access management, and powerful integrations. It provides an app for both landlord and tenant so that everyone can stay connected and manage their needs on the go.

Pricing: Crib offers customised pricing based on your specific needs. Contact our experts for a quote that suits your property management requirements.

2. DoorLoop

DoorLoop is a versatile property management software designed to manage a wide range of commercial properties, including retail spaces, offices, warehouses, shopping centres, and medical centers. It helps property managers stay organised and scale their operations with ease while maintaining enterprise-level security through military-grade encryption.

Key Features:

• Rent Collection: Automate your rent collection with customisable payment schedules and terms for each property.

• Maintenance Management: Track maintenance requests, create work orders, assign tasks to vendors, and monitor progress in real-time.

• Vendor Management: Easily process payments and manage vendor relationships from one central dashboard.

• Streamlined Communication: Keep everyone in the loop with dedicated portals for tenants, owners, and vendors.

• Custom Reporting: Provides flexible reporting tools to generate insights across multiple properties, allowing for in-depth analysis and better decision-making.

While DoorLoop offers comprehensive features for various property types, it may be better suited for small to medium-sized portfolios rather than large-scale commercial operations.

Pricing: DoorLoop offers three plans: Starter, Pro, and Premium. The pricing depends on the number of properties managed. (For example, you can find the yearly pricing for 50 units below)

3. Buildium

Buildium is a cloud-based property management software that has been helping property managers efficiently handle their portfolios since 2004. It offers an all-in-one platform to manage various commercial properties, from offices to retail spaces. 

Buildium offers a scalable and user-friendly solution for property managers looking to simplify operations while staying on top of key metrics and performance.

Key Features:

• Online Rent Payments: Easily capture rent payments and forecast revenue through automated tools, improving cash flow management.

• Maintenance Management: Simplify maintenance tasks, including tracking CAM (Common Area Maintenance) charges and reconciliation.

• Centralised Communication: Communicate seamlessly with tenants, vendors, and owners via user-friendly apps and portals, ensuring smooth and clear interactions.

• Data & Analytics: Access real-time performance data, set goals, and use property management analytics to track revenue and business performance.

• Integrations: Connect with other software through Buildium’s growing ecosystem of integrations, allowing for a flexible, tailored property management solution.

• Leasing & Digital Signatures: Manage the entire leasing process online with secure digital signature collection and automated reminders.

What sets Buildium apart is its ability to grow with your business. Its expandable marketplace and Open API options allow you to tailor the app based on your specific needs.

Pricing: Buildium offers three pricing tiers: Essential, Growth, and Premium. The Essential plan begins at $50 per month, Growth at $160 per month, and Premium at $460 per month. 

4. The Office Monk

The Office Monk, developed by Monk Tech Labs, is a comprehensive office management solution designed to manage coworking spaces, tech parks, and other commercial real estate properties. 

This software aims to transform office experiences by streamlining workflows, enhancing member interactions, and providing an all-in-one platform for managing day-to-day operations.

Key Features:

• PPM (Preventive Maintenance Management): Automate and streamline maintenance schedules, task assignments, and workflows to ensure timely upkeep.

• Work Order Management: Track maintenance tasks with a centralised calendar view to ensure timely completion and effective task monitoring.

• Asset Register: Maintain a detailed repository of assets, including depreciation rates, important documents, and key asset details.

• Visitor Management: Enhance security with smart digital locks and automate visitor entry approvals for added safety.

• Lease Management: Efficiently manage leases, from day passes to multi-year agreements, with automated contract renewals and flexible payment options.

• Property Accounting: Automate accounting processes, including bulk invoicing, reminders, and receipts.

• Meeting Room Booking: Allow members to easily book meeting rooms or other shared spaces via the app or portal.

• Communication Tools: Engage members with notices, discussions, and polls to amplify their experience.

The app also offers multi-language support and on-demand integration options, making it adaptable to diverse business needs.

Pricing: The HouseMonk offers four plans: Core, Ops, Circles, and Grow. The Core plan starts at ₹8,200 per month, with prices increasing based on the specific needs of your business.

5. PACT RevenU Property Management Software

PACT RevenU is a complete property management solution designed to cover all aspects of commercial property management. From CRM and rentals to maintenance and GST accounting, PACT streamlines operations and ensures compliance with the latest regulations. 

Key Features:

• GST Accounting: Stay up-to-date with changing GST rules and accurately manage property income and expenses.

• PDC Management: Easily manage post-dated cheques and get timely alerts for payment collections.

• Contract Management: Track and monitor contracts, receive alerts for expirations, and automate contract generation for multi-year tenancies.

• Vacancy Reporting: Generate property-wise vacancy reports to optimise occupancy rates.

• Multi-Cost Centre Mapping: Get granular control over your property finances with department-wise expense allocation and reporting.

• Integrated Property CRM: Manage tenants and properties seamlessly with an advanced CRM integrated into the platform.

Pricing: For comprehensive details about pricing plans and available features, reach out to their team.

6. nTireFM by Sunsmart Technologies

nTireFM is a comprehensive property management software designed to help you efficiently manage your commercial office spaces across multiple locations. This web-based platform offers flexibility, allowing users to customise their property management solution through a simple drag-and-drop interface. 

Integrated with the nTireCAMS Asset Management System, it also tracks assets and schedules maintenance efficiently, giving users the clarity to focus on business growth.

Key Features:

• Customisable Property Management: Easily add and configure properties with essential details like rent, occupancy, and utilities.

• SMS/Email Alerts: Notify users about property issues and updates through SMS or email.

• Tenancy Management: Automate tenant processes, including generating lease agreements, issuing receipts, and managing tenant communications.

• Financial Management: Automate rent invoicing, payments, and expense tracking to reduce administrative overhead and ensure accurate financial reporting.

• Revenue Optimization: Use historical reservation data to market properties more effectively, increasing occupancy and revenue potential.

Pricing: Please contact their team for detailed pricing information and package options.

7. Yardi

Yardi’s Commercial Suite streamlines property management by offering a unified platform that simplifies accounting, leasing, and asset management. It connects various departments, automates tasks, and enhances transparency across your entire portfolio. 

Whether managing leases, tracking payments, or ensuring operational efficiency, Yardi helps commercial real estate owners and managers optimise performance, improve customer service, and make informed decisions. 

Key Features:

• Streamlined Accounting: Meet accounting requirements with automated workflows, enhanced reconciliation, and transaction tracking.

• Automated Lease Administration: Manage all lease terms, amendments, and renewals in one place with automation to handle complex lease structures.

• Comprehensive Asset Management: Maintain and track property assets, manage work orders, and oversee equipment maintenance seamlessly.

• Financial Control: Ensure accurate budgeting, forecasting, and payments with automated tools and up-to-date financial data.

• Sustainability Management: Track energy consumption and improve operational efficiency with energy management features tailored for commercial real estate.

• Collaboration Tools: Enhance teamwork and reduce staff turnover with role-based dashboards and tools that streamline communication and task management.

Pricing: To access commercial features, you must add the Yardi Commercial Suite to your Yardi Voyager. Pricing for this addition is available upon request.

8. Innago

Innago is a streamlined and user-friendly platform designed specifically for commercial property management. Focused on enhancing efficiency and professionalism, it simplifies lease management, invoicing, reporting, and maintenance tasks. 

Key Features:

• Custom Lease Management: Easily create and sign custom commercial leases, with the ability to upload offline leases for convenient access and storage.

• Variable Due Dates: Set flexible payment schedules (monthly, weekly, etc.) with custom due dates to ensure timely rent collection.

• Custom Invoices: Generate invoices for additional fees like parking, utilities, or CAM charges and set them as recurring if necessary.

• Financial Tracking: Automatically track income and expenses with interactive profit and loss statements. Generate additional reports like bank deposits, rent rolls, and more.

• Maintenance Management: Tenants can submit maintenance tickets with descriptions, images, and videos, making it easier to assess issues and coordinate fixes.

Pricing: Innago is a free property management software with no monthly fees. However, there are transaction fees for online rent payments.

There you have it—a lineup of top commercial property management solutions. Now, you can make an informed choice based on what features matter the most to your business.

The next section will highlight a few essential features that should be non-negotiable.

Essential Features to Look for in Property Management Software

When looking for the right software, consider solutions that provide the following essential functions to ensure smooth operations and increased efficiency:

• Tenant and Lease Management: Look for software that allows you to track tenant details, lease agreements, renewal dates, and rent schedules. This feature allows you to easily access all lease-related information, stay organised, and reduce the chances of errors or missed deadlines.

• Rent Collection and Payment Processing: This is the most basic yet essential feature to look for. Choose a solution that automates rent collection with online payment options and sends automated reminders for due or overdue payments. This helps you maintain cash flow, reduces late payments, and eliminates the need for manual follow-ups.

• Maintenance Management: Select a tool that lets tenants submit maintenance requests, which are then assigned to the right team. The software should allow you to track progress, resolve issues quickly, and maintain a record for future reference.

• Financial Reporting: Look for software that generates detailed financial reports, such as profit and loss statements, balance sheets, and cash flow reports. This function will help you monitor the financial health of your properties and stay on top of taxes and compliance.

• Document Storage and Management: Opt for a solution that securely stores important documents like leases, contracts, insurance policies, and maintenance records in one centralised system. This makes it easy to retrieve and share documents when needed.

• Accounting and Expense Tracking: Consider software that tracks your expenses, reconciles accounts, and automates recurring payments. Proper expense tracking ensures that your finances remain organised and up-to-date.

• Communication Tools: Choose software with built-in messaging and notification features so that you can communicate effectively with tenants, maintenance teams, and other stakeholders.

• Multi-Property Management: If you manage multiple properties, look for software that consolidates data across different locations and lets you oversee various properties from a single dashboard. This feature will streamline tasks, save time, and maintain consistency in operations.

• Integrations: Look for a software solution that seamlessly integrates with your existing tech stack, including accounting software, CRM systems and payment gateways. Effective integrations can reduce duplicate data entry and streamline your processes across different platforms.

These features work together to optimise commercial property management, allowing you to focus more on strategic goals and less on the day-to-day administrative work.

Maximising Convenience & Efficiency in Commercial Property Management

While a robust feature set is essential, user-centric capabilities that enhance daily workflows are equally valuable. So look for a commercial property management software that ticks these boxes as well: 

• Capable of handling complex lease structures and tenant requirements

• Cloud-based platform for any time, anywhere access

• Real-time updates and data synchronisation

• User-friendly interface with intuitive navigation

• Full-service solution for comprehensive management

• Automated workflows and reminders for efficiency

• 24/7 customer service for continuous support

• Mobile access for seamless on-the-go management

With these capabilities, the software becomes a natural part of your workflow. Your team doesn't have to go through a steep learning curve or disrupt their routine.

Crib: The Smart Way to Manage Commercial Properties

By unifying all essential features in one platform, Crib eliminates the need for multiple software subscriptions and app switching. Thanks to Crib's intuitive interface and quick 5-minute setup process, property managers can transform their operations in no time.

The result? A streamlined, cost-effective solution that lets you focus on what matters most—growing your property business.

Crib makes property management look easy because it should be. Book a demo today to understand how Crib does that.